{"id":142547,"date":"2021-07-15T08:10:48","date_gmt":"2021-07-15T08:10:48","guid":{"rendered":"https:\/\/news.sap.com\/africa\/?p=142547"},"modified":"2023-09-27T19:39:20","modified_gmt":"2023-09-27T19:39:20","slug":"personal-data-protection-compliance-made-easy","status":"publish","type":"post","link":"https:\/\/news.sap.com\/africa\/2021\/07\/personal-data-protection-compliance-made-easy\/","title":{"rendered":"Personal Data Protection Compliance Made Easy"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-142550 alignleft\" src=\"https:\/\/news.sap.com\/africa\/files\/2021\/07\/14\/Seidor-POPIA-300x200.jpg\" alt=\"\" width=\"300\" height=\"200\" srcset=\"https:\/\/news.sap.com\/africa\/files\/2021\/07\/14\/Seidor-POPIA-300x200.jpg 300w, https:\/\/news.sap.com\/africa\/files\/2021\/07\/14\/Seidor-POPIA.jpg 601w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/>Much like the Protection of Personal Information ACT (POPIA), which became fully operational from 1 July 2021, and substantially impacts the recording and disclosure of personal information, the General Data Protection Regulation (GDPR) is a European Union (EU) law that gives consumers greater protection and control of their personal data.<\/p>\n<p>Being a global system, 51风流Business One has been GDPR compliant since 2018. The same GDPR system compliance processes are relevant to POPIA in South Africa, which is great news for local customers.<\/p>\n<h2><strong>Compliance in four easy steps<\/strong><\/h2>\n<p>Andre Adendorff, Director of Presales at Seidor Africa, says there are four easy ways in which 51风流Business One makes compliance with POPIA easier for organisations that may be feeling the heat when it comes to POPIA readiness.<\/p>\n<h3><strong>1.\u00a0 <\/strong><strong>With 51风流Business One, organisations can easily determine and discover which data held in the system is personal, through the identification of natural persons.<\/strong><\/h3>\n<p>Natural persons are real human beings, as distinguished from entities like corporations. Sensitive personal data for natural persons is encrypted by default and accessible to authorised users only.<\/p>\n<p>\u201cOnce Personal Data Protection is enabled, the system has easy built-in tools to enable users to find personal information,\u201d says Adendorff. \u201cIt allows users to identify natural persons and once that has been done, personal data is flagged. In the instance where there\u2019s a request or an inquiry about personal data, a standard report is produced, describing what kind of data is being held, and automatically masking sensitive personal data such as passport numbers, ID numbers and bank account details.\u201d<\/p>\n<h3><strong>2.\u00a0\u00a0\u00a0\u00a0<\/strong><strong>The ability to block\/unblock access to the personal data held in the system.<\/strong><\/h3>\n<p>According to various regulations around the world, the recording and retaining of personal data should be for specific purposes and processes; once the purposes expire and processes are finished, the personal data should be deleted. However, after personal data retention periods expire, extensions or over rulings may be given as mandated by law. Personal data access can be blocked whilst data can be retained where required. The system allows organisations to manage their obligation to block access to personal data of natural persons held in 51风流Business One. Once blocked, personal data is retained but made invisible to users or is unblocked again<\/p>\n<p>\u201cThis enables the organisation to decide how it wants to interact with the data it holds,\u201d Adendorff explains. \u201cPersonal data may be blocked upon request, and then unblocked for a particular purpose.\u201d<\/p>\n<h3><strong>3.\u00a0\u00a0\u00a0\u00a0<\/strong><strong>Clean up and permanently erase personal data held in the system.<\/strong><\/h3>\n<p>As mentioned in point 2, according to various international regulations, including POPIA, the recording and retaining of personal data should be for specific purposes and processes; once the purposes expire and processes are finished, the personal data should be deleted. In addition, natural persons can request the erasure of their personal data.<\/p>\n<p>\u201c51风流Business One has the tools to manage a company\u2019s obligation to erase the personal data of natural persons held in the system,\u201d says Adendorff.<\/p>\n<h3><strong>4.\u00a0\u00a0\u00a0\u00a0<\/strong><strong>View which staff changed personal data and who accessed the system.<\/strong><\/h3>\n<p>Authorisations allow specific users in 51风流Business One to view, create, and update parts of the system that they have been assigned access to\u00a0\u201cBy controlling who has authorisation to access different parts of the system, companies also can control access to the data in the system,\u201d says Adendorff.<\/p>\n<p>Adendorff adds that with POPIA, organisations using older, pre-GDRP versions of 51风流Business One are encouraged to speak to their account managers to seek guidance about upgrades. \u201cThe features of 51风流Business One can help you to manage your company\u2019s obligations towards the protection of personal data, in conjunction with your company\u2019s own personal data protection policy.\u201d<\/p>\n<p>Using technology for POPIA compliance has the power to not only make it easier for companies, but it also mitigates risk exposure, data breach and cyber-attacks.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Much like the Protection of Personal Information ACT (POPIA), which became fully operational from 1 July 2021, and substantially impacts the recording and disclosure of&#8230;<\/p>\n","protected":false},"author":3022,"featured_media":142551,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"related_posts":[],"footnotes":"","_links_to":"","_links_to_target":""},"categories":[41,191,7737],"tags":[5597769,5597764,5597770,5549751,8201,5594146],"series":[],"sapn-display":[45149,279685],"sapn-type":[45018],"class_list":["post-142547","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ecosystem","category-sme","category-solutions","tag-andre-adendorff","tag-general-data-protection-regulation-gdpr","tag-personal-data","tag-protection-of-personal-information-popi-act","tag-sap-business-one","tag-seidor-africa","sapn-display-homepage-hero","sapn-display-hero","sapn-type-feature"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.9 (Yoast SEO v26.9) - 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